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Forms, Tips, & Tools for Tutors

Well-trained tutors are critical to a successful tutoring program. Recruit, train, supervise, and recognize your tutors and mentors with tips, forms, and handouts from Raz-Plus.

Most importantly, tutors should have a basic understanding of the reading process and be good readers. They also need coaching in the use of the Tutoring & Mentoring Pack resources, appropriate interactions with students, the importance of being on time, and various logistical issues. Remember--time spent preparing tutors for their experience is key to getting the most out of your tutoring program.

Recruitment Tips

Visit public servants such as police officers and firefighters who are already accustomed to serving the public; a positive public image pays large dividends for public servants.
Send out fliers or letters to organizations, businesses, retirement centers, etc.
Ask the local newspaper to run an article on your tutoring program, mentioning the need for volunteers. Secure interviews on local radio or television stations.
Send out press releases to local media.
Make announcements in middle and high schools during morning announcement time, and place posters in hallways.
Hold information sessions or set up a recruiting table in the school cafeteria or hallway.
Post fliers around local colleges.
Run ads/notices in college newspapers.
Run a feature article on a specific tutor in local and college newspapers, being sure to mention the need for more volunteers.
Hire or appoint a community liaison to visit organizations and businesses in the community; the personal touch can work where other methods have failed.
Meet with local businesses and encourage them to provide release time to employees; businesses derive great benefits from having a community of readers for their future work force.
Advertise in local newspapers.
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Tutor Recognition Tips

Solicit local businesses to provide coupons--such as for pizza, car washes, or ice cream--to give to tutors.
Send thank-you notes/cards regularly.
Greet tutors by name.
Send birthday cards.
Provide a treat jar in the tutoring area.
Invite tutors to staff meetings.
Hold special recognition events.
Provide certificates of appreciation.
Take and post pictures of the tutor working with a child.
Run a "Tutor of the Week" feature in the local newspaper.
Make tutor appreciation buttons.
Have the child write a special message to her or his tutor.
Take time to talk with tutors each day.
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Tutor Certificate of Appreciation
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Showing 36 of 36 resources
Tips for Teaching

Alphabet Recognition

Comprehension Questioning

Comprehension Strategies


High-Frequency Words

Phonological Awareness

Word Recognition

Information Forms

Tutor-Mentor Information

For gathering information on each tutor

Student Information

For gathering information on each student being tutored
Report Forms

Tutor Session Report

Daily summary of student progress

Weekly Tutoring Report

Weekly summary of student progress

Tutor Attendance

Monthly tracking of tutor attendance
Tracking Forms

Alphabet Pack Tracking

Phonological Awareness Pack Tracking

Phonics Pack Tracking

High-Frequency Word Pack Tracking

Fluency & Comprehension Pack Tracking, Levels F-Z

Comprehension Pack Tracking, Levels aa-Z

Scheduling Forms

General Scheduling Form - Day

General Scheduling Form - Week

Tutor Weekly Scheduling Form

Tutor Monthly Scheduling Form


Letter to Tutors

Letter to Parents-Caretakers

Pack Labels

Alphabet Pack Labels: D'Nealian style

Alphabet Pack Labels: Zaner-Bloser style

Phonological Awareness Pack Labels

Phonics Pack Labels

High-Frequency Word Pack Labels

Fluency & Comprehension Pack Labels

Comprehension Pack Labels

Game Pack Labels

Complete Set of Labels


Student Certificate - Primary

Student Certificate - Intermediate

Tutor Certificate of Appreciation